Here we continue with some updates on how I’m integrating GTD in my life – and using tech to do it.

Before I delve into this, it’s important to note that I’m still using manila folders, like Mr. Allen directs. Whether I like it or not, there is a substantial amount of “stuff” that flows to my desk that’s not digital. And while I could run it through the copier (and have it scanned as a PDF), that just isn’t practical. So many of the digital lists/folders that I’m about to run through have hard copy duplicates. It’s a necessity.

The cornerstone of my GTD process is over at backpackit.com, a simple site that cleverly lets you create pages with lists, notes, images and files. In truth, backpackit isn’t anything all that staggering in itself. But it’s got some key features that make this whole thing possible.

In your backpack, you can create “pages.” The number of pages you can create is dependent on the plan that you’ve purchased (in my case, it’s 25 pages or fewer for like $5/month). I treat each page like it’s a contextual Next Action folder.

As you can see to the right, I’ve got quite a number of lists. My first instinct was to try and keep the number of lists low…but I quickly found myself “blurring the edges” to make items fit. That’s no good. The current collection of folders, because they’re contextual, allows me to quickly review all items that I need to address while I’m @Coronado, or talking to John (@John). There are several more lists than are shown here – including project lists, ticklers, etc.

In order for this to be effective, I’ve got to be able to review and modify these lists pretty quickly. While I’m sitting in front of a computer, this isn’t difficult; the interface for tweaking your backpack is super slick, and very quick (probably thanks to AJAX). However, maintaining control remotely has to fall squarely on the shoulders of my Nokia Communicator 9300.

The 9300 has a native version of Opera that’s pretty decent. It’s not great, but it’s decent. Unfortunately, the best speed I see on “EDGE” closely rivals a standard dial-up connection…so we’re not zipping around on this phone. Regardless, your backpack DOES come with a mobile version (just a WAP version) that’s extremely zippy on any phone. It’s quick enough to effectively review/modify your lists on the fly.

Though the mobile version allows me to access my lists, and check off items that I finish, it’s still dependent on adequate wireless reception. This can be a real problem if I’m in the basement of a tall building, and I need to put a new issue in the inbox. Fortunately, every backpack page also comes with its own e-mail address. This is super handy, as an e-mail to @inbox with the subject “to-do: resolve issue with customer x” adds a new list item accordingly. As you know, if your system can’t send e-mail at the moment, it’ll store your message in the outbox – and send as soon as possible.

That’s good.

I’m rolling so far, with more and more “tricks” surfacing every day.